The following privacy notice shall provide you with a general overview about the collection, processing and use (hereinafter together referred to as “processing”) of your personal data. For more information regarding our processing activities, please view our complete Privacy Policy.
We process your personal data in compliance with the European General Data Protection Regulation (Regulation (EU) 2016/679) (“GDPR”), the applicable EU laws and German national data protection laws.
We collect as little data as possible. As far as anonymous or pseudonymous use is possible we anonymize or pseudonymize your data.
Contact our Data Protection Officer, Carlo Piltz, at privacy@eyeo.com.
(long version)
Your protection and data confidentiality is of utmost importance to us (“eyeo” “we” “our”). We take the protection of your personal data very seriously and collect as little data as possible. Nevertheless, some personal data are necessary to provide our website and/or our application tools for candidates. This privacy policy shall inform you about the personal data we collect and how exactly that data is processed. We gather and use personal data firmly within the provisions of the European General Data Protection Regulation (Regulation (EU) 2016/679) (“GDPR”), the applicable EU Laws and German national data protection laws. In the following text we will inform you about the specific data, the scope and purpose of the collection and use of personal data by us when using eyeo.com, the legal basis for such collection and processing as well as your rights to protect your personal data.
The legal person responsible for the collection, processing and/or use of personal data in connection with eyeo.com (“Controller”) is:
eyeo GmbH
Kunibertsgasse 10
50668 Cologne
Germany
If you have any queries relating your personal data, please do not hesitate to contact our Data Protection Officer:
Carlo Piltz
Email: privacy@eyeo.com
Fax: +49 (0) 221 / 6430 6372
The purpose of data protection is to protect personal data. Personal data means any information relating to an identified or identifiable natural person (“data subject”); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person. This information includes, for example, details such as name, postal address, email address or telephone number but also nicknames, certificates and information about your interests.
Automatically collected and processed information:
While using eyeo.com website, we are automatically recording website logs and thereby collecting the following data for technical and for security reasons:
This data is stored purely for technical reasons and cannot be linked to any individual person. We do not combine website log data with any other information about you.
[1] For more information, please refer to https://tools.ietf.org/html/rfc7231#section-5.5.3.
[2] For more information, please refer to https://tools.ietf.org/html/rfc7231#section-5.5.2.
Information you give us on a voluntary basis:
By accepting the cookies of Google Analytics on our website, you consent to our use of Google Analytics, a web analytics service from Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, (“Google”), on our website. Google Analytics uses so-called permanent “cookies”. These are text files stored on your computer that enable us to analyze your use of our website, range measurement and build target groups. Information generated by the cookies, including your abbreviated IP address, usage data and metadata, is transmitted to and stored at a Google server in the European Union. Google uses this information to assess your use of our website, to compile activity reports, and to provide more services connected with the use of our website. It is possible that Google may transmit this information to third parties if required by law, or if third parties process this information on behalf of Google. Please refer to Google’s privacy policy for more information: https://policies.google.com/privacy.
You can revoke consent by following these instructions:
https://tools.google.com/dlpage/gaoptout?hl=en (browser add-on)
https://adssettings.google.com/ (setting for advertisements).
Our website uses Google Tag Manager for the implementation of Google Analytics. Google Tag Manager, provided by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (“Google”), is a solution that allows marketed website tags to be managed using an interface. The Tag Manager tool itself (which implements the tags) is a cookie-less domain and does not register personal data. The tool causes other tags to be activated. These tags then may register data under certain deactivated domains or on a cookie level. This setting will remain in place for all tracking tags implemented with Google Tag Manager.
By accepting the cookies of Google Optimize on our website you consent to our use of the web analysis and optimization service Google Optimize provided by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (“Google”). We use the Google Optimize service to increase the attractiveness, content and functionality of our website by playing new features and content to a percentage of our users and statistically evaluating the usage change (A/B testing). Google Optimize is a sub-service of Google Analytics.
Google Optimize uses cookies, which enable us to optimize and analyze your use of our Website. The information generated by these cookies about your use of our website is usually transferred to a Google server in the European Union and stored there. We use Google Optimize with activated IP anonymization so that your IP address is shortened by Google within member states of the European Union, or within the European Economic Area. Google will use this information for the purpose of evaluating your use of our website, compiling reports on optimization tests and related website activity and providing other services relating to website activity and internet usage.
If you are applying online for a job at eyeo you need to fulfil our online application form. In order to evaluate your application properly we need at least your name, email address and a CV. On a voluntary basis you may further add a telephone number, a cover letter, additional documents, such as, but not limited to certificates, a website and additional information about you.
We collect and process those data for the sole purpose of managing eyeo’s recruitment related activities as well as for organizational planning purposes. Consequently, eyeo may use your personal data in relation to the evaluation and selection of applicants including for example setting up and conducting interviews and tests, evaluating and assessing the results thereto and as is otherwise needed in the recruitment processes including the final recruitment.
On a voluntary basis, we offer to keep your data in a candidate pool for future roles in case you have provided us with your consent. We use this data to offer you jobs and add you to the application process again.
We provide you with a newsletter service free of charge. We use the newsletter to inform you about new products, updates on our products and to send you general information about eyeo. We need your email address in order to send you the newsletter. You can enter your email address at eyeo.com. We will store and use your email address solely to send you the newsletter.
Each newsletter contains information on how to unsubscribe (‘right to withdraw your consent’) from your subscription at any time with immediate effect.
Similarly, you can provide us voluntarily with your contact details, so we can share with you information about our products and services by email. Also here, you can withdraw your consent to receive such information at any time.
If you click on our “BECOME A PARTNER” button, your email client will open with the option to send an email to us. Your email address and all information you send in this email will solely be used to discuss and negotiate a potential partnership with you. Your contact data will be stored in our Customer Relationship Management System. For more more information on how we process our business partner’s data please check here.
You can download our ad-blocking report for free by submitting the following information: name, email address and organization and allowing us to contact you regarding our products and services. We will never pass on your information to a third party for any purpose.
In order to be able to communicate with our customers and interested parties, and to inform them about our activities and offers on social networks, we are active on Facebook, Instagram, Twitter and LinkedIn. In terms of Facebook, both Facebook and eyeo are jointly responsible for the processing of your personal data (“joint controller”, GDPR Art. 26), even if it is stored exclusively by the respective social network. Therefore, we still inform you about the data processing processes in connection with our presence on the respective social network as follows.
If you follow our respective online presence on one or more of the social networks used by us, please note that your data may be processed outside the European Union / the European Economic Area. However, all the networks we use have agreed to comply with EU data protection standards.
The social networks we use also process your data regularly for market research and advertising purposes. Based on your usage behavior and interests, the networks may create usage profiles which are used, for example, to place advertisements corresponding to your potential interests within and outside the networks. For these purposes, cookies, which store your usage behavior and interests, as well as possibly also the devices you use, are regularly stored on your computer.
For a detailed overview of the respective processing operations and opt-out options, please visit the website of each social network, listed below. For the assertion of your rights and requests for information, we also refer you to the respective social networks, where you can exercise your rights most effectively. This is because the social networks have access to your data and can therefore directly take appropriate measures and provide you with the respective information:
Facebook (Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland), Facebook Fan Page based on a joint controller agreement – Privacy Policy: https://www.facebook.com/about/privacy/, Opt-Out: https://www.facebook.com and https://www.youronlinechoices.com
Instagram (Instagram Inc., 1601 Willow Road, Menlo Park, CA, 94025, USA) – Privacy Policy / Opt-Out: https://instagram.com.
Twitter (Twitter Inc., 1355 Market Street, Suite 900, San Francisco, CA 94103, USA) – Privacy Policy: https://twitter.com, Opt-Out: https://twitter.com/personalization
LinkedIn (LinkedIn Ireland Unlimited Company Wilton Place, Dublin 2, Ireland) – Privacy Policy: https://www.linkedin.com/legal/privacy-policy, Opt-Out: https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out
We also use product pages on LinkedIn, which you can use to share your contact details with us, so we can provide you with more information about our products. When subscribing to our product pages on LinkedIn, you provide us with your consent, which legitimizes the use of your contact details in accordance and to the extent of your consent pursuant to Art. 6 (1) a, Art. 7 GDPR. We will store and use your contact details solely to share with you more information about our products, as described on our product pages on LinkedIn. You can withdraw your consent at any time with immediate effect (see below “How to exercise your rights”).
We process personal data in compliance with the European General Data Protection Regulation (Regulation (EU) 2016/679) (“GDPR”) and the applicable German national data protection laws:
Processing is necessary for taking steps prior to enter into a contract (Art. 6 (1) b GDPR)
All data you provide us with in connection with your application (more information about the purposes you will find here>) is necessary for the sole purpose of hiring new employees and therefore evaluating and selecting applicants including for example setting up and conducting interviews and tests, evaluating and assessing the results thereto and as is otherwise needed in the recruitment processes including the final recruitment (meaning taking steps prior to enter into an employment contract). If you don’t send us your application data your application cannot be taken into account.
Collection and processing is necessary for compliance with a legal obligation to which the controller is subject – Art. 6 (1) c GDPR
Collection and processing of your personal data may be necessary for compliance with a legal obligation to which we are subject under EU laws or the laws of a EU Member State.
Processing is necessary for the purposes of eyeo’s legitimate interests (Art. 6 (1) f GDPR)
The collection and processing may be necessary for the purposes of our legitimate interests.
We collect and process website logs for technical reasons, such as, but not limited to, preventing denial of service attacks. Denial of service is typically accomplished by flooding the targeted machine or resource with superfluous requests in an attempt to overload systems and prevent some or all legitimate requests from being fulfilled. Preventing such overloads of our systems and any security issues by denial of service attacks is in your and our vital interest and therefore we use the website logs.
We use website log data (with anonymized IP addresses) for analyzing purposes to help us improve our website.
The processing of your personal data in connection with our presence in social networks is also based on our legitimate interests in effective information and communication with you.
Processing is based on your consent (Art. 6 (1) a, Art. 7 GDPR)
When subscribing for our newsletter (more information on purposes) or providing your contact details via our website forms, you provide us with your consent, which legitimizes the use of your email address in accordance and to the extent of your consent.
If you have given your consent to the respective social network in terms of data processing as described above, the legal basis for the processing is your consent (GDPR Art. 6 para. 1 lit. a, Art. 7).
When agreeing to keep your application data in our candidate pool.
We will not transfer your personal data to third parties as a matter of course without letting you know in advance or asking for your prior permission. We may only transfer your personal data to third parties without informing you separately beforehand in the following exceptional cases as explained below:
If required for legal proceedings/investigations, personal data will be transferred to the criminal investigation authorities and, if appropriate, to injured third parties. We will only do this if there are concrete indications of illegal and/or abusive behaviour. We are also legally obliged to give certain public authorities information. These are criminal investigation authorities, public authorities which prosecute administrative offences entailing fines and the German finance authorities.
As part of the further development of our business it may happen that the structure of eyeo GmbH changes. The legal structure may be adapted, subsidiaries, business units or components may be created, bought or sold. In such transactions, customer information may be shared with the transmitted part of the company. In the event of a transfer of personal information eyeo GmbH will ensure that it is done in accordance with this Privacy Policy and the German data protection laws.
For support purposes we are working with a service provider, PlatinPower.com GmbH, Mündender Straße 31, 34123 Kassel, Germany (“PlatinPower”). PlatinPower will only access and process any of your personal data to the extent required for support purposes and only under our instructions. This is safeguarded by a data processing agreement.
For the following services we are using non-EU/EEA service providers. We have carefully selected these external service providers and review regularly to ensure that your privacy is preserved. The service providers provide sufficient guarantees to ensure an adequate level of data protection and may only use the personal data for the purposes stipulated by us and in accordance with our instructions. We also contractually require the service providers to treat your personal data solely in accordance with this Privacy Policy and the European data protection laws:
For job applications we use external service providers to host the online application for you. Greenhouse collects some information on its website, such as anonymous usage statistics, by using cookies, server logs, and other similar technology. For more information, please refer to Greenhouse’s Privacy Policy. When clicking on the “Apply now” button you will be automatically forwarded to the job application tool, which is provided and hosted by Greenhouse Software, Inc., 110 Fifth Avenue, 3rd Floor, New York, NY 10011 (“Greenhouse”). Your job application information, including all documents provided by you, is stored at Greenhouse, in order to enable them to fulfil their contractual obligations.
In order to ensure an adequate level of data protection, we have entered into the EU Standard Contractual Clauses (processors) with Greenhouse and Adobe. You can request a copy by contacting privacy@eyeo.com.
We use Google Fonts for the visual design of our website. Therefore, when accessing our web pages, Google LLC (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA) may collect information about the fonts being served and your IP address to ensure correct display. For more information, please refer to Google’s Privacy Policy.
For content management of our website and for marketing purposes we use services provided by HubSpot. Therefore, HubSpot, Inc., 25 First Street, 2nd Floor, Cambridge, MA 02141 may collect contact information like username and similar information when assessing our web pages. For more details, please refer to HubSpot’s privacy policy.
Detailed website logs are retained for a period of 30 days, after which only the aggregated usage statistics that cannot be connected to a single user remain. Everything else is deleted.
Application data will be deleted six (6) months after rejection of a candidate. Data of hired candidates will be kept until the end of the employmentship.
Data in candidate pools is retained for a period of two (2) years starting with the declaration of consent.
Contact data we received for newsletter services or via the website form will be deleted within thirty (30) days after unsubscription / deletion request.
In case you are entering into a partner agreement, please find more information on our retention periods here.
In compliance with the GDPR and the applicable EU laws and German national data protection laws and to the extent legally permitted, you have the following rights to protect your personal data collected and processed by us:
You have the right to receive, upon request, information about the personal data stored by us about you and information about how we collect and process your personal data. Where that is the case, you have the right to gain access to such personal data stored by us. You have the right to request from us the rectification of inaccurate personal data, if any. Taking into account the purposes of collecting and processing your data, you have the right to have incomplete personal data completed. You also have the right to request restriction of processing.
You also have the right (1) to receive all personal data concerning you and which you have provided to us, in a structured, commonly used and machine-readable format and (2) to transmit those data to another controller.
You have the right to demand from us the erasure of your personal data, where – inter alia – one of the following grounds applies:
Please note, if data needs to be retained for legal purposes we will restrict the respective data.
You have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the collection and processing of personal data relating to you infringes the GDPR.
You have the right to object at any time to the collection and/or processing of your personal data on grounds relating to your particular situation, where collection and processing is based on our legitimate interest (Art. 6 (1) f GDPR).
You have the right to withdraw your consent at any time, if you have provided us with your consent to the collection and processing of your personal data for one or more specific purposes. The withdrawal of your consent does not affect the lawfulness of processing based on the consent before its withdrawal.
To exercise your rights, please contact us via privacy@eyeo.com or mail to:
eyeo GmbH
Kunibertsgasse 10
50668 Cologne
Germany
This Privacy Policy can be changed from time to time.
The respective current version is available at: https://eyeo.com/privacy
This section only applies to California residents. It explains how we collect and use Personal Information as well as the rights available to California residents under the California Consumer Protection Act (“CCPA”). The words in this section have the same meaning given to them in the CCPA. Please note that the words as described under the CCPA may be broader than their common meaning.
“Personal Information,” for example, refers to information that identifies, relates to, describes, is capable of being associated with, or could reasonably be linked, directly or indirectly, to you or your household. Personal Information does not include information that is aggregated or information that cannot be reasonably linked to you.
In order to enable and facilitate your use of our websites, we must process certain Personal Information about you. We do not sell any of your Personal Information, and we never will. For a detailed explanation about the kinds of information that we collect and how we use it, please review the information provided above. Here is a summary of the CCPA categories of Personal Information that we may have collected about you over the past 12 months:
Identifiers;
Internet or other electronic network activity information, including information about your browser and your interaction with our websites;
Professional or employment information, if you choose to provide it;
Education information, if you choose to provide it; and
Information drawn from other Personal Information about you, which may include your preferences and interests so as to personalize your experience.
We may have collected these categories of Personal Information for the following business purposes:
To communicate with you about our services, products, and employment opportunities;
To evaluate employment applications that you submit to us;
To facilitate advertising, market research, and other business services;
To ensure the security and functionality of our websites; and
To perform other business purposes.
Subject to the limitations in this Privacy Policy, we share your Personal Information with external vendors (“Service Providers”) that are contractually prohibited from retaining, using, or disclosing Personal Information for any purpose other than the specific business purposes described in the contract. These Service Providers include:
Service providers that facilitate recruitment and employment processing; and
Service providers that analyze your use of their respective social networks for market research and advertising purposes. For detailed explanations of how these service providers collect and use your Personal Information, please review their respective privacy policies linked above.
Additionally, we may also share your Personal Information with law enforcement or other third parties as necessary to comply with legal requirements.
We receive Personal Information from you, your interaction with our website and application forms, and our external service providers. The categories of sources from which we have collected or received Personal Information include:
You: We collect information that you volunteer, such as contact information and other information that you provide to us in connection with employment inquiries or as part of a request to receive a newsletter from us.
Our Website: We collect information about how you interact with and use our website.
Service Providers: We engage vendors to perform business purposes on our behalf and share information with them to provide us with such business purposes including, analytics, recruitment and employment processing, and market research and advertising purposes.
The CCPA provides you with the following rights:
Right to Know: you have the right to request that we disclose to you the categories of Personal Information that we have collected, the categories of sources from which we have collected the Personal Information, the business purpose for collecting Personal Information, the categories of third parties with whom we have shared Personal Information, and the specific pieces of Personal Information about you that we have collected;
Right to Request Deletion: you have the right to request that we delete any Personal Information about you that we have collected; and
Right to Non-Discrimination: we will not discriminate against you for exercising any of these rights.
Please note that we have a duty to verify your identity whenever you exercise your Right to Know and/or your Right to Request Deletion. In order to do so, we will request Personal Information from you to match against the Personal Information in our records. In some cases, we may also request additional documentation to verify your identity.
Please also note that the CCPA allows you to exercise these rights yourself or to designate an authorized agent who will exercise these rights on your behalf. In the event that an authorized agent exercises rights on your behalf, we may request a written permission from you that establishes the individual as your authorized agent as well as other information necessary to verify the identity of the authorized agent
To exercise any of these rights, please submit a request to privacy@eyeo.com
If you have any questions about this section or how to exercise your rights under the CCPA, please contact us.
